Workforce Management
Payroll in hours, not days.
HRMS handles payroll, statutory compliance (PF, ESI, TDS), leave management, and performance appraisals across every branch — reducing your month-end cycle from 2 days to 2 hours.
Request a DemoSee plans- 2 hrs
- payroll, down from 2 days
- 80%+
- staff self-service adoption
- 0
- statutory filing delays in 12 months
- 100+
- staff on the live deployment
What Hrms delivers
In production
Proven at Juris Capital Advisory, multi-city professional services firm
Live for 100+ staff across offices, with payroll and statutory filing run through HRMS.
- Payroll processing cut from 2 days to 2 hours
- No statutory delays or filing errors in 12 months
- Over 80% self-service adoption
- Board credential renewals automated
Features
Everything the platform does, by area
Core HR
One employee record across campuses.
- Org structure and roles
- Multi-branch workforce view
- Staff certifications and renewals
Payroll and compliance
Education-sector pay structures handled.
- Basic, DA, HRA, stipends, allowances
- Gratuity and leave encashment
- PF, ESI, TDS filing support
Time and leave
Presence flows into pay.
- SPACES attendance sync
- Leave workflows with carry-over
- Auto leave-to-cash at year end
Grow and govern
Transparent careers, audit-ready records.
- Goals, self and manager appraisals
- Promotion eligibility tracking
- Recruitment and onboarding checklists
One employee record across campuses.
- Org structure and roles
- Multi-branch workforce view
- Staff certifications and renewals
- Employee self-service
How it works
From first call to live in four steps
Migrate your data
Employees, salary structures and history are imported and verified in one to two weeks.
Configure policy
Leave rules, allowances and statutory settings are encoded once.
Run parallel payroll
A shadow cycle proves the numbers before you switch.
Go self-service
Staff view payslips, apply for leave and read reviews on mobile.
Connects with your stack
- SPACES
- SchoolOne
- Bank bulk-pay APIs
- Tally
- PF portal
- ESI portal
- Income Tax
- Flutter staff app
- PostgreSQL
- REST API
- SPACES
- SchoolOne
- Bank bulk-pay APIs
- Tally
- PF portal
- ESI portal
- Income Tax
- Flutter staff app
- PostgreSQL
- REST API
The challenge
Multi-branch HR runs on spreadsheets and goodwill
Payroll errors and late filings
PF, ESI, gratuity and TDS rules punish mistakes. Manual calculation guarantees some.
Absence data lives elsewhere
Attendance, leave and payroll disagree because they are three separate files.
Growth feels opaque
Staff cannot see reviews, certifications or promotion criteria, and leave quietly.
How we build
Engineering principles behind every engagement
Compliance is the product
Statutory rules are encoded and tested, not left to the user.
- PF, ESI, TDS calculators
- Statutory reminder workflows
- Annual compliance reports
Technology we work with
- PostgreSQL
- Next.js
- Flutter
- Payroll engine
- Bank APIs
- REST
- Docker
- Role-based access
- PostgreSQL
- Next.js
- Flutter
- Payroll engine
- Bank APIs
- REST
- Docker
- Role-based access
Your first 90 days
What you can expect, phase by phase
Migrate and configure
- Employee data import
- Salary structures and policies
- Leave rules
- Access roles
Parallel run
- Shadow payroll cycle
- Statutory reconciliation
- Attendance sync
- Staff training
Switch and grow
- Live payroll and filing
- Self-service launch
- Appraisal cycle set-up
- Analytics for leadership
Market comparison
How it compares with general HRMS and payroll suites
| Criterion | VFACE This product | General HRMS and payroll suites |
|---|---|---|
| Education pay rules | DA, stipends, gratuity, encashment native | Not publicly stated |
| Attendance | Native SPACES sync | Attendance module inside the plan (greytHR lists it in its plan comparison) |
| Credential tracking | Board certifications and renewals | Not publicly stated |
| Multi-campus view | Built in | Group company support is an add-on at greytHR |
| Pricing model | Per employee per month | Base plan plus per-employee add-on (greytHR) |
| Book a walkthrough |
Example: greytHR (Essentials plan from ₹2,495 a month including 50 employees, ₹45 per additional employee; greythr.com/pricing, checked 2026-10-09). Based on public vendor information at the time of writing; capabilities and pricing change, so verify against current vendor pages.
Industry benchmark
HR operations: HRMS vs typical spreadsheet-led teams
Payroll processing time
Lower is better
Self-service adoption
Filing errors per year
Lower is better
Figures are indicative ranges from typical engagements compared with published industry surveys. Results vary by scope and starting point.
Plans
Per employee, per month
Multi-campusRecommended
₹50k–100k
per month, ~100 staff
- Statutory filing support
- SPACES attendance sync
- Performance and careers
Payroll processing and statutory filing carry per-payroll charges. Onboarding: data migration of one to two weeks plus three to five days of training.
Client voices
What our clients say
payroll cycle
“Payroll used to eat two days every month. It is now an afternoon, and the filings go out on time without anyone chasing.”
Security and governance
Statutory and data governance
Statutory coverage
PF, ESI, income tax and labour-law checklists.
Audit trail
Complete log of decisions and approvals.
Privacy
Role-based access to salary and appraisal data.
Bank-grade payouts
Bulk disbursement via bank APIs with approvals.
Insights and news
What is happening in the industry, and what we think
Industry headlines, last 30 days
Headlines via Google News. Third-party content; VFACE does not endorse the linked articles.
Frequently Asked Questions
Ready to see Hrms in action?
Our team will walk you through a live demo in your context — no sales pitch, just the product doing its job.